Office Manager

Westminster Academy has a fantastic opportunity for an exceptional office professional to join us as an Office Manager. Reporting to the School Business Director, you will line manage our front office staff and take great pride in managing our busy school office. You’ll put clear and concise processes and procedures in place, ensuring that all stakeholders have a first-class experience when contacting or visiting the school. 

Our ideal candidate will be a highly organised, detail-oriented professional with excellent communication skills. You will ensure the smooth running of our school’s daily operations and thrive in a busy, varied environment. You’ll have a friendly and approachable demeanour with a professional attitude and instil this in those around you. 

We are offering the role on a 5-day-per-week basis (these must be full days), and either on an all-year-round basis or Term Time plus 4 weeks. Please state your preferred working pattern in your application. 

Key Responsibilities:

• Manage the day-to-day operations of the school office
• Work with the Receptionist to greet visitors and handle incoming calls with professionalism
• Oversee school records, schedules, and communications
• Coordinate school events, meetings, and appointments
• Provide administrative support to school leadership, supporting the PA to Principal
• Ensure smooth communication between parents, staff, and students
• Manage supplies and ensure the office is well-stocked and organised
• Assist with budgeting, invoicing, and other financial tasks
• Line manage the office team

About you:

• Previous office management or administrative experience (preferably in a school or education setting)
• Strong organisational and multitasking skills
• Excellent written and verbal communication abilities
• Proficiency in office software (Microsoft Office, Google Workspace, etc.)
• Friendly and approachable demeanour with a professional attitude
• Ability to maintain confidentiality and handle sensitive information

About Westminster Academy:

Westminster Academy is an IB World School and 11-18 academy serving a multi-ethnic community in central London. The Academy is proud of its work to improve outcomes for students in a supportive, engaging environment.  The school was graded as ‘good’ in its November 2023 Ofsted inspection, which noted the school's 'calm environment in which pupils can learn' and that 'staff are proud to work at the school.' Our Sixth Form was graded ‘Outstanding’, with reference to the high quality educational provision and ambitious curriculum embedded through the IB Diploma and IB Career-Related Programmes.

WA prides itself on being an inclusive and welcoming community, where students of all faiths, backgrounds and abilities are valued and respected. As a member of the collaborative WA community you will have the opportunity to work alongside an exceptionally talented group of colleagues who are committed to continued professional growth and improvement of the student experience.

Top reasons to work at WA:

• A stand-alone academy that has the autonomy to make its own decisions

• One of the few non fee-paying schools in London offering the world class IBDP and IBCP

• Centralised approach to behaviour management, enabling our staff to focus on teaching

• Supportive staff body that works collaboratively

• Sensible approach to marking and feedback to take staff workload into account

• WA's own pay scales that are above national teaching pay 

• CPD (little and often) - a genuine commitment to professional learning

• Planning days as part of INSET that are dedicated for staff to use for planning purposes 

• Active clubs for staff - staff football, staff events and access to local gym

• Loan for season travel tickets and bicycle scheme 

• Smaller than average class sizes to allow for personalised learning

• Excellent modern building and facilities

• Protected curriculum development time

• End of year staff incentives linked to attendance 

• A supportive and experienced Senior Leadership Team

• Two-week October half-term break, from October 2025

For more information on Westminster Academy, please explore the rest of our website.

How To Apply: 

For further details and an application form, please download the job description and application form linked below. 

Please send your completed application form to: hrteam@westminsteracademy.org.uk. 

We do not accept CVs. 

Closing Date: 25th May 2025

Based on the quantity and quality of applications, we may interview candidates before the closing date, so early application is advised. The Academy reserves the right to interview and appoint before the advertised closing date. The advert may be closed at any time. 

Safeguarding

We are committed to safeguarding children and promoting their welfare. As such there may be additional safeguarding requirements and responsibilities depending on the nature of the role advertised and the extent to which the role will involve contact with children. We expect all staff to share our commitment to safeguarding.

A professional social media check may take place to reduce risks to reputation, confidentiality breach and data security. The check identifies a candidate's online presence to look for negative behaviours such as bullying, racism, nudity and excessive bad language.

The post is subject to an enhanced Disclosure and Barring Service check.

This role is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020, as the work brings employees into contact with children who are regarded by the Act as a vulnerable group. Applicants for any role at Westminster Academy must disclose all spent and unspent convictions.

Equalities statement:

Westminster Academy is an Equal Opportunity Employer. There shall be no discrimination on the basis of age, disability, sex, race, religion or belief, gender reassignment, marriage/civil partnership, pregnancy/maternity, or sexual orientation.

We are inclusive and actively promote equality of opportunity for all with the right mix of talent, skills and potential. We welcome all applications from a wide range of candidates. Selection for roles will be based on individual merit alone.